Glamping Site Guidebooks: Elevate the Outdoor Experience
Enhance your glamping offerings with our specially designed Guidebook Builder. Create stunning, informative guides that showcase your unique amenities, local attractions, and outdoor activities.
Help your guests make the most of their luxurious outdoor adventure while reducing your workload.
Redefine Glamping Experiences
Glamping combines the beauty of nature with luxury amenities, but guests often need guidance to fully enjoy both. Our guidebook builder helps you create comprehensive guides that cover everything from your unique accommodations to local hiking trails. Provide a seamless, informed experience that lets guests focus on enjoying their stay.
Create your glamping guideKey Benefits
- Showcase unique features of your glamping site
- Provide essential information about accommodations and amenities
- Highlight local attractions and outdoor activities
- Include safety information and guidelines
- Reduce staff time spent answering common questions
What to include in a glamping guidebook
Guests come for the outdoors, but they still want to know how the hot water works. Cover the comforts and the wild parts together. Paste your notes or answer a few questions, and your first draft is ready in about a minute.
Finding your site
Add the address so guests get a Directions button. Then describe the last few turns in plain words, for the stretch where GPS gets vague.
Heat, water and power
How the wood stove, the propane heater or the hot water works, and what guests should leave alone.
Fire and safety
Fire pit rules, quiet hours, wildlife and where the first aid kit is. Be clear and friendly about it.
Bathrooms and showers
Where they are, how to get hot water, and what to bring for the walk. A photo of the path helps after dark.
Things to do nearby
Make a Places list of trails, lakes and the closest town for groceries. Guests see it on a map and can plan their days.
Leaving the site
Check-out time, what to pack out, and how to leave the fire pit. A short list keeps the site ready for the next guests.
Questions glamping hosts ask
- Can the guidebook match the look of my site?
- Yes. In the Look tab you pick a layout, set your colors, and add your cover photo and logo. The Manual layout is calm and simple. The Concierge layout is warm and classic.
- I have several tents or cabins. How should I set up?
- If the details are the same, one guidebook is enough. If each unit has its own door code, hot tub or stove, make a guidebook for each. Duplicate the first one and change what differs.
- Can guests ask questions at night?
- Yes, with AI chat. It answers from what you wrote in your guidebook, so add things like where the extra firewood is. AI chat is part of the Guidebook + AI Chat plan, and you choose which guidebooks have it.
Guests get instant answers,you get your evenings back
Follow one guest from the welcome text to an 11 PM Wi-Fi question. Everything they need is in the guidebook, and nothing reaches your phone.
One link, no app
Guests open it from your welcome message or a QR code. Nothing to download.
Answers at any hour
The AI concierge handles the 11 PM questions so your phone stays quiet.
From your guidebook
Answers come from what you wrote, and point guests to the right section.
93% of guest questions answered without host involvement
Hosts are answeringfewer questions every day
Don't take our word for it. Here's what property managers and hosts have to say about Stay Pilot.
“I previously used a google doc, but guests kept having trouble accessing it (especially on their phones)! Since I made my guidebook I haven't had a single issue. Not only that, but almost every guest seems to comment that they appreciated the recommendations.”
“I love it. But more importantly my guests seem to really like the guidebook. Within the first couple weeks multiple guests said they loved my recommendations and the itinerary builder.”
“Our property is slightly hard to find, so (what felt like) half our guests would have trouble finding the right door! After Stay Pilot we immediately stopped getting messages at check-in.”
Pay per guidebook, scale as you growOnly pay for what you use
Build and share your guidebook free for 7 days, no card needed. When you publish, your first plan starts with a 7-day free trial. Add more guidebooks anytime, and you confirm before you are charged.
Don't need AI Chat?
Build a standard guidebook and publish it to keep your link live. Need more? Each extra guidebook you publish is added to your plan, and you confirm before you are charged.
- Custom Digital Guidebooks
- Beautiful Display
- Update 24/7
- AI Itinerary Builder
- AI Chat
- Guest Email Capture
Only pay for the guidebooks you publish.
Guidebook + AI Chat!
AI chat that answers guest questions from your guidebook's content, on any guidebook you turn it on for. Each extra guidebook you publish is added to your plan, and you confirm before you are charged.
Save $5.95/month
- Everything in the Standard Plan
- AI Chat
- Guest Email Capture
- Guest Email Dashboard
- Password Protection
Empower your guests
FAQ
Frequently Asked Questions
- Sign up, then paste the notes you already have or answer a few questions. In about a minute you get a guidebook and a guest link you can share by link or QR code. Sharing is free for 7 days. Publish when you are ready to keep the link live.
No. Build your guidebook and share the link free for 7 days, no card needed. You only add a card when you publish.
After the 7 days, guests can no longer open your link until you publish. Everything you built stays saved, and you can always see it yourself. Publish to bring the link back. Your first plan starts with a 7-day free trial.
Building and sharing your guidebook is free for 7 days, so you can see it working before you pay. When you publish, your first plan starts with a 7-day free trial, and you can cancel before it ends without being charged. After that we do not offer refunds at this time.
- Amazing, we are here to help! Feel free to contact us via email!
- Our AI chat uses your guidebook's content to answer guest questions instantly, 24/7. When a guest asks about WiFi, check-in, or local recommendations, the AI provides accurate answers based on the information you've added to your guidebook. No setup required beyond building your guidebook. AI chat is part of the Guidebook + AI Chat plan, and guests only see it on guidebooks where you have turned it on.
- Yes! Stay Pilot offers 7+ built-in themes plus a custom theme builder where you can set your own colors, gradients, and branding. Every guidebook can have its own unique look that matches your property's style.
- Guests access your guidebook through a simple link or QR code. No app download required. The guidebook works on any device with a web browser, and you can share the link via your booking platform's messaging, email, or printed materials.
- You can create as many guidebooks as you need. Pricing scales based on the number of published guidebooks, starting at $8/month for your first guidebook with volume discounts as you add more. Each extra guidebook you publish is added to your plan, and you confirm before you are charged.
- No. Stay Pilot guidebooks are web-based and work in any browser. Guests simply click a link or scan a QR code to access your guidebook instantly. No download, no signup, no friction.
Simplify hosting, share, and convert
Don't resort to a binder that is out of date. Create a digital guidebook so your guests are always informed.
Build your guidebook free